Data Protection POlicy


In carrying out our activities, we collect and store personal information relating to our members and we therefore adhere to the requirements of local Data Protection law. We ensure the personal information we obtain is held, used, transferred and otherwise processed in accordance with the law.

1. What personal information do we collect?

Personal information is information that can be used to identify you. It can include your name, postal address, email address and phone number. We collect personal information about you when you join us, or otherwise give us such information. 

We do not collect “sensitive personal information”, such as about your health, unless there is a clear reason for doing so, such as participation in an event where we need this information to ensure we provide appropriate facilities for you.  

Our website does not use cookies, nor does it give us any information on individual users.  It only provides aggregated data on the overall number of visits and page-views.

2. Why do we collect and how do we use your information?

We may collect your personal information for a number of reasons, such as:

  • to provide you with the services or information you have requested; 
  • to provide you with information about our activities; 
  • to invite you to participate in surveys or events;
  • for administration purposes e.g., we may contact you with a query about your membership;
  • for internal record keeping;
  • to analyse and improve the services we offer; 
  • where it is required or authorised by law.

We may also send you communications via e-mail, for example to confirm your membership.

3. Information sharing and disclosure

We will not sell or give your information to any third party.

We may disclose your personal information to third parties if we have a legal obligation to do so, or to enable us to enforce our terms and conditions. We do not share your information for any other purposes.

4. The accuracy of your information

We aim to ensure that all information we hold about you is accurate and, where necessary, kept up to date. If any of the information we hold about you is inaccurate and either you advise us or we become otherwise aware, we will amend it as soon as possible. If you wish to change any of your information, please inform our Membership Secretary.

5. Storing your information

We will keep your information for as long as required to enable us to operate but not for any longer than is necessary. We will take into consideration our legal obligations when determining how long we should retain your information. When we no longer need to retain your information we will ensure it is securely disposed of. We shall use appropriate security measures to ensure that no unauthorized person has access to your personal information.

6. Changes to the policy

We will review and update this statement at our discretion.  Any changes will be notified to you either via e-mail or through an announcement on our website and your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes will be taken to mean you are in agreement with them.

7. Your rights

You have the right to:

  • request a copy of the information we hold about you;
  • update or amend the information we hold about you if it is wrong;
  • change your communication preference at any time;
  • ask us to remove your personal information from our records;
  • raise a concern or complaint about the way in which your information was obtained or is being used.